The delayed delivery option is a function I regularly use in MS Outlook and I find it really helpful. Have you tried it? You will find it under “options”, “delay delivery” and then choose your date and time. Here are some ideas that you might not have considered.
When you don’t want the recipient to know you work irregular hours
If you want to keep your boundaries and not have people know that occasionally you work in the evening and weekends, by all means, work away but set the emails to be sent at 8 or 9am the next working day. This has the extra bonus of making it look like you were up early and are efficiently firing out your emails.
When you want your recipient to receive your email at an optimum time
If you want to get your email off so that you can mark it from your own To-Do list, but you know the recipients optimum time for dealing with emails is later, why not set it to send then. That way your email should get priority and not be lost in the inevitable backlog that gathers while they are in meetings etc.
When you want to send something exactly on deadline
If you have the piece of work finished but don’t want to send it too soon or conversely, forget to send it at all, set it to send on deadline. That way it will arrive exactly when it is expected.
I like to batch particular tasks and then send all related emails together. This is because if it’s staggered, I might start getting replies back which distract me from the task in hand. So, I might set them all to send at a particular time when I might not even be at my desk and that way I can deal with all the replies together when I’m ready. Just a little productivity tip I use!
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